1. Transfer the minutes and any attachments to dragon@lin01:public_html/minutes. Minutes should be in text format (.txt).

2. Login to dragon@lin01, and change directories to public_html. Open "minutes.html" in your favourite text editor (i.e. xemacs).

3. Scroll to the bottom and look for the code:

   <tr>
<td valign=top>January 28, 2003</td>
<td><li><a href="minutes/jan28_03.txt">Minutes</a><br>
<li><a href="minutes/jan28_03att1.pdf">Attachment 1 (PDF)</a><br>
<li><a href="minutes/jan28_03att2.pdf">Attachment 2 (PDF)</a><br>
<li><a href="minutes/jan28_03att3.pdf">Attachment 3 (PDF)</a></td>
</tr>

   <tr><td colspan=2><hr></td></tr>

4. The above code represents an entry in a table. "tr" stands for table row, and "td" stands for table cell. "li" stands for list item, and "a href" indicates a link.

5. Mimic this code for the new entry. (i.e. substitute the new date for January 28, 2003, and update the links)

   Example:

   <tr>
<td valign=top>February 4, 2003</td>
<td><li><a href="minutes/feb04_03.txt">Minutes</a><br>
<li><a href="minutes/feb04_03att1.pdf">Attachment 1 (PDF)</a></td>
</tr>

   <tr><td colspan=2><hr></td></tr>

6. In the case that it is a new month, you will also have to add a month heading above the minutes. It will look like this:

   <tr bgcolor=#cdcdcd>
<td align=center colspan=2><b><a name="feb03">February 2003</a></b></td>
</tr>


   <tr><td colspan=2><hr></td></tr>


7. On the "Documentation" page, you will need also to add a link to the February 2003 minutes. Open "documents.html" in your favourite text editor.

8. Scroll down until you see the comment

   <!----------- Update link here ------------>

   Then change

   <li>February

   to

   <li><a href="minutes.html#feb03">February</a>

9. Check the websites "http://www.triumf.ca/dragon/documents.html" and "http://www.triumf.ca/dragon/minutes.html" to make sure that the changes were implemented properly.

Catherine Neish
12 February 2003